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Retrospective conversion of serials and card catalogue records: A case study of project management in academic libraries

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Purpose ‐ The purpose of this article is to demonstrate the application of project management principles to retrospective conversion of a library catalogue and to share the experience with other libraries. Design/methodology/approach ‐ Presents the case of retrospective conversion involving the conversion of card catalogue records and the serials automation at the Faculty of Engineering and Technology Library of the University of Botswana. Findings ‐ Highlights project management concepts as a means of managing library projects for the optimum benefit of the institution, staff and patrons. Research limitations/implications ‐ The project involved the conversion of 10,000 manual records and the automation of 250 current journals. Practical implications ‐ Identifies constraints such as staffing, training and retraining; equipment malfunction and access to online resources; and conflict of work priorities. Originality/value ‐ A case study of project management applications in academic libraries. Both projects involved project scheduling, staff training, scheduling of duties, and writing of in-house manuals, all based on project management principles.
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Keywords: Academic libraries; Archives management; Information management; Library automation; Project management

Document Type: Research Article

Publication date: March 1, 2006

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