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Asset Management Implementtation Using Teams Software

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Early in 2005, the City of Fergus Falls, MN made the decision to implement an “Advanced Asset Management Program.” The objective of the first phase of the program was stated as:

“Operation and maintenance of the Wastewater Treatment Plant and Collection System assets in a sustainable and cost-effective manner (least cost) while providing the required level of services for both present and future customers.”

Rein & Associates was selected to be the overall Project Manager. The “Total Electronic Asset Management System, TEAMS” software developed by the Maryland Center for Environmental Training under funding by the USEPA was selected as the data base software for implementation. The TEAMS software brings together the many elements of “Advanced Asset Management” (inventory, condition, criticality, valuation, maintenance management, renewal/replacement planning, and financial planning) into one cohesive data base management program. The TEAMS open software design using “Access” allows the user to easily tailor the program to their particular needs.

Nearly 80% of the City of Fergus Falls WWTP assets have been inventoried and entered into the data base. Each asset's criticality and condition has been defined. Work orders are being generated, completed and entered into the data base. Reports such as Work Order by Date, Tasks Completed, Supervisor's Task Report, Projected Replacement Costs, Lifetime Asset Cost Report, Cost Effective Capital Investment Decision, and Asset Remaining Life are being generated. A Five Year CIP Plan with defendable criteria has been produced and submitted for approval. Both the required maintenance and the R/R programs are now prioritized according to each asset's criticality and condition.

Implementation has not been easy or fast. Internal resistance has been encountered at more than one level of the organization; however, progress has been made to the point where the benefits are now becoming apparent to all. For the first time a “Five Year CIP” is moving through the City's budgeting process.
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Document Type: Research Article

Publication date: 2006-01-01

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